‘The right of access created by section 16 of the FOI Act for access to "an agency's documents" is to be interpreted as widely as possible, consistently with the principle of openness articulated in the objects of the Act in section 5: Humane Society International Inc v National Parks and Wildlife Service  NSWADT 133. However, this right is subject to the limitations specified in the Act. The definitions set out above limit access to a "document", which may be in written form, or which could be put into written form by usual methods of retrieval or collation. Such a "document" is "held" by an agency if the agency has an immediate right of access to it, or it is in the possession or under the control of an officer of the agency. Nothing in the FOI Act requires an agency to search its records in order to create a document so as to provide specific information requested by an applicant. ....’ 
28 I have great difficulty with this. I read s 23 as providing that documents which could be created by collation or retrieval from a computer system, (for example by querying a database or searching a document management system), are documents which an agency is taken to hold. I accept that the interrogation or search of a computer system to create such a document should be able to be undertaken using the equipment usually available to the agency. Thus, s 23 would not require an agency to have a special program written to interrogate its systems (see Re Halliday and Corporate Affairs (1991) 4 VAR 327) as opposed, for example, to an Access database query.
29 I am, however, unable to agree with Pearson JM that s 23 does not oblige an agency to search or interrogate its records so as to create a document by retrieving or collating stored information. To echo the words of Coughlan DP in Wooldridge v Department of Human Services (General)  VCAT 1900 at , documents created from equipment usually available to an agency by collation or retrieval are “the very type” of documents with which s 23 is concerned.
“demonstrates a fundamental misconception of the nature of Steadfast's legally enforceable right under the FOI Act and of its own duties as agent of the Nominal Insurer, an agency subject to the FOI Act.”.
21 WorkCover as an agency of Government has specific obligations under the FOIA. Those obligations are intended to enhance to its accountability and make its operations transparent and accessible, subject to the disclosure exemptions set out in the Act, make. Those obligations are not achieved by reading down FOI requests.
36 I agree that the schedule filed by WorkCover – even on its flawed interpretation of the scope of the request – was unresponsive and failed to comply with the requirements I made clear on 7 October 2009. Further, given the view I have taken of the scope of the request, the schedule is unresponsive to the first paragraph of the request.